Privacy and Policy

2. How We Use Your Information

We use your information to:

• Verify identity: Facial recognition templates confirm you are the authorized employee.
• Track attendance: Record work hours, breaks, and location-based check-ins
• Manage workforce: Enable administrators to oversee employee schedules, leaves, and expenses
• Prevent fraud: Ensure attendance is marked by the correct person in the correct location
• Improve service: Analyze app usage to fix bugs and enhance functionality
• Sync data: Enable offline attendance marking with later synchronization when connectivity is restored

3. Data Sharing and Disclosure

We do not sell your personal information to third parties.

We may share information with:

• Cloud service providers: Secure hosting and backup services that help us operate the app.
• Your employer: All attendance, leave, and work-related data is accessible to your designated administrator/employer.
• Service providers: Third-party companies that help us maintain and improve our app, bound by confidentiality agreements.

We may disclose information when:

• Required by legal process or government request.
• Necessary to protect the safety and security of our users.
• Part of a business merger or acquisition (with notice to users)

4. Data Storage and Security

General Security Measures:

• All data is encrypted during transmission using secure protocols.
• Access to data is restricted to authorized personnel only.
• Regular security audits and updates to protect against threats.
• Administrative accounts are protected by PIN codes and secure authentication.

Data Centers:

• Information is stored on secure servers with appropriate physical and digital safeguards.
• Regular backups ensure data availability while maintaining security standards.

5. Data Retention and Deletion

Facial Templates:

• Retained only while you remain an active employee.
• Automatically deleted within 30 days after employment termination or account deactivation.
• Can be deleted earlier upon your request.

Attendance Records:

• Kept for business record-keeping purposes as determined by your employer.
• Historical attendance data may be retained longer for payroll and administrative needs.

Location Data:

• GPS coordinates are typically retained for 180 days unless longer retention is needed for dispute resolution.
• Aggregated, non-identifying location patterns may be kept longer for app improvement.

Other Information:

• Profile information deleted within 60 days of account closure.
• Technical logs and anonymous usage data may be retained longer for security and improvement purposes.

6. Your Rights and Choices

Regarding Facial Recognition:

• You can request deletion of your facial templates at any time.
• Withdrawal of consent for facial recognition may limit your ability to use the app.
• You can view when your facial data was last updated through the app.

Regarding Location Data:

• You can disable location services, though this will prevent attendance marking.
• You can request a copy of your location data collected by the app.
• Location history can be deleted upon request (subject to business record-keeping needs).

General Rights:

• Access: Request a copy of the personal information we have about you.
• Correction: Ask us to correct inaccurate information.
• Deletion: Request deletion of your personal information, subject to legal obligations.
• Data Portability: Receive your data in a structured, commonly used format.

How to Exercise Your Rights:

• Contact us at the email address provided below. We will respond to your request within 30 days.

7. Offline Functionality

Face Tik can work without internet connectivity:

• Attendance data is stored locally on your device when offline.
• Data is automatically synchronized with our servers when connectivity is restored.
• Local data is encrypted and protected while stored on your device.
• Offline data is automatically deleted from your device after successful synchronization.

8. Employee Consent and Workplace Use

Consent Requirements:

• Your employer must inform you about facial recognition and location tracking before you use Face Tik.
• Continued use of the app indicates your understanding and acceptance of these practices.
• You may withdraw consent, but this may affect your ability to mark attendance.

Workplace Context:

• Face Tik is designed for legitimate business purposes: attendance tracking and workforce management.
• Your employer controls access to your work-related data through the app.
• Data is used to generate reports for payroll, scheduling, and business management.

9. Children's Privacy

Face Tik is intended for workplace use by employees. We do not knowingly collect information from individuals under 16 years of age. If we become aware that we have collected personal information from someone under 16, we will take steps to delete that information.

10. International Users

While Face Tik is currently designed for use within India, if you use our app from other locations, your information may be transferred to and processed in countries where our service providers operate. We ensure appropriate safeguards are in place to protect your information regardless of location.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we make significant changes:

• We will notify you through the app.
• The "Effective Date" at the top will be updated.
• Continued use of the app after changes indicates acceptance of the updated policy.

For minor clarifications or updates that don't change how we use your information, we may update the policy without separate notification.

12. Third-Party Services

Face Tik may integrate with third-party services for functionality like cloud storage, analytics, or notifications. These services have their own privacy policies, and we encourage you to review them. We select service providers that maintain appropriate privacy and security standards.

13. Business Transfers

If Face Tik is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will provide notice before your personal information becomes subject to a different privacy policy.

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us:

• Email: privacy@facetik.app
• Subject Line: Privacy Policy Inquiry
• Response Time: We aim to respond to all privacy-related inquiries within 30 days.
• Data Protection Officer: For specific questions about how your data is processed, you may request to speak with our Data Protection Officer by emailing the address above.